Office Manager/Secretary to Principal - 12 months

 

JOB SUMMARY/PURPOSE:  To assist the Principal in carrying out the duties of his/her area of responsibility as chief administrator of the school.

 

MINIMUM QUALIFICATIONS:

1. Excellent human relations skills – positive attitude.
2. Have leadership ability.
3. Have the ability to plan, organize and carry out assignments without supervision.
4. Have the ability to communicate effectively, orally and in writing.
5. Possess excellent grammar, spelling and proofreading skills.
6. Have the ability to do detailed work accurately and efficiently.
7. Have the ability to use all office equipment including the computer.
8. Have basic bookkeeping knowledge.
9. Have the ability to maintain and protect confidential information.

Education -  High school diploma or its equivalent.  Some college preferred.

 

DUTIES/RESPONSIBILITIES:

 

I.  Job Knowledge:

 

    1. Understand the scope and duties of the position.

    2. Maintain and upgrade the technical skills necessary to accomplish the duties of the

        position.

    3. Maintain database for administrator, data entry, supervise office aides.

 

II. Reasoning and Judgment: 

1. Possess and display the ability to make sound decisions.
2. Demonstrate the ability to analyze problems.
3. Display the initiative necessary to accomplish tasks and to assume extra responsibilities.

 III. Resourcefulness:

1. Be an active contributor to the Principal’s agenda for the school.
2. Display the ability to do independent thinking.
3. Display the capacity to adapt to new situations.
4. Establish routines and demonstrate productivity.
5. Have the ability to productively build a network with as many areas of educational systems as possible.

 IV. Responsibility:

   

     1. Maintain good attendance and punctuality.

     2. Display the ability to follow direction and complete tasks.

     3. Process information and communicate the same as appropriate.

     4. Organize and maintain all office systems and routine tasks.

     5. Dispense medication and administer first aid.

     6. Register voters.

     7. Supervise aide personnel.

 

V. Quality of Performance:

1. Have the ability to complete tasks in a neat, thorough, accurate and consistent way.
2. Manage time and quality of work in an independent, organized and professional manner.
3. Possess a strong desire to be accurate in details.
4. Conform to rules and regulations of the District.

 VI. Human Relations:    

1. Serve as liaison between the principal, staff, students, administration and the community.
2. Demonstrate the ability to work harmoniously under calm and stressful situations.
3. Demonstrate leadership skills necessary for the role of Office Manager.
4. Display a high level of energy and the desire to help others.
5. Develop an atmosphere of trust and confidence with students, staff, and parents.

 VII. Specific Secretarial Duties:   

1. Manage workflow.
2. Type correspondence, special reports, work orders, etc.
3. Arrange for substitute teachers.
4. Enroll students and maintain student permanent records.
5. Initiate requisitions for purchase orders and work orders through the computer.
6. Disburse incoming supplies and equipment.
7. Keep organized and run the school’s main office – answer telephone, record messages, communicate information as appropriate.
8. Format and produce school newspapers to parents from the Principal and staff.
9. Take daily lunch count.
10. Sort and distribute incoming S. and interschool mail.
11. Order and distribute supplies, keep supply records and keep storage area orders.
12. Initiate requisition via computer for purchases.
13. Perform other duties as assigned.

 VIII. Report and Record Keeping:   

1. Maintain daily attendance records for students, staff and other personnel assigned to the building.
2. Collect and compile data for reports, i.e., staff attendance, and substitute teachers.
3. Process, record and keep permanent records on students.
4. Keep a record of building reservations and usage.
5. Set up and maintain records.
6. Maintain building staff personnel files.
7. Keep an account for several activities and other bookkeeping for the school.
8. Maintain budget control ledger.

 Complete an online application at www.fergflor.org. Attach the following: letter of interest, resume, copy of current certification and list of five names of references, including addresses, day and evening phone numbers, and email addresses, (including current supervisor). Once your online application is complete, please follow the directions on the website to indicate your interest for this position